Everyone gets stressed from time to time, and when the stress piles on, it can really affect the productivity of the workplace. So we are going to go over a few basic productivity tips to help you reduce the chaos and improve productivity in the workplace.
Improve Productivity With These 5 Tips
File Organization
Papers pile up quickly, especially in the business world. Even if you are fully online, the files generated play the same roll. No matter your medium, you need to have a system to help you organize all the information you have on your customers and transactions. Maybe keep a specific binder per customer, or have a filing cabinet that goes by the month if that fits your business better. No matter what kind of organization your business needs, you need to have a set system of organization.
Remember, once you have a system, you need to do everything you can to keep it up to date and organized. It will save you time and headaches, especially around tax season.
Personal Agenda
A planner, a scratchpad, a legal pad, a time tracking app, Google calendar, or an address book. No matter your preferred method of note jotting, you should always have something like that on hand. You can use it to create the days’ to-do lists and keep yourself in check. Try to keep your personal agenda small, so that having it on you at all times isn’t a chore. It makes it easier to get used to it 😀
Customer Relationship Manager
A secretary is great, but sometimes even they can’t do it all. Give yourself, your secretary, and your business an upper edge by using a Customer Relationship Manager. A CRM can help keep all those customers you have organized in one place. It can also help you keep track of the contacts you have made, and the past conversations with each and every client. It’s the best way to keep everyone separate, while also making sure they all stay in one place. Talk about a productivity booster!
Stock the Necessities
The printer is out of ink… again. Time for another trip to the store to pick up more. Sounds like there was a lot of time wasted there. Instead, why not pick up a spare set of ink cartridges, so your workday doesn’t have to come to a halt next time you are out of ink. Having extra stock of the commonly used items in your business will help you stay productive throughout your workday because of its ability to stop the foreseeable disasters of day-to-day tasks. When your day is done, take a trip to the store to restock your item. Workday saved!
Upgrade Your Technology
Memories are great, but your 8-year-old computer just isn’t going to cut it anymore. I’m sorry, it’s just not. With the advances in technology happening faster and faster these days, keeping up to date has never been more important. Realistically, a computer’s prime is about as long as the changing of the season, so don’t go too crazy. With that being said, if you upgrade your technology every few years, you won’t have to worry about your pace exceeding the ability of your technology.
Yes, your tech will get slower with time. If it’s on the fritz, it’s time to start planning your upgrade to save your workplace productivity!
Conclusion
Productivity can have it’s ups and downs, but there are many ways to keep on the up-side. Planning and organization are the true backbones of workplace productivity. Once you have a great system in place, your productivity numbers will start to rise, and that’s especially true after you have kept the system for a while.
Remember, keep it simple and start with the small stuff. The small wins become confidence boosters for you and the members of your team. If you have to go one step at a time, do it, but always strive towards productive styles of work.
Need help with your business organization?
Bell Solutions LLC has what you need to get your business in-line, organized and back to productive. See what we can do for you here!